Vivid Gardens
The office manager your gardening business never had. Recurring schedules, teams in the field with a supervisor app, attendance-driven payroll, and month-end invoices that send themselves.
Today's work, sorted
Every job, team and route in one place — from the office or the field.
From schedule to statement
Built around how service teams actually work.
Recurring scheduling
Weekly client schedules that roll forward automatically — swap workers or skip a visit in seconds.
Supervisor field app
Check teams in and out on site, capture before & after photos, handle worker swaps.
Automatic invoicing
Month-end invoices generated from actual visits. Client cancels a day? They're not billed for it.
Attendance & payroll
Payslips driven by real attendance — a no-show is automatically unpaid.
Client portal
Clients see their schedule, invoices and photos — and can cancel a visit themselves.
Bookkeeping & P&L
Expenses, revenue and profit dashboards so you know which contracts actually make money.
Everything Vivid Gardens does
The whole business, from the first quote to the payslip at month-end.
📅 Winning & scheduling work
Quotes
Price a job, send it as a branded PDF, and turn it into a client and a schedule the moment they say yes — without retyping a thing.
Service packages
Define what you sell — weekly, fortnightly, monthly, once-off — with the price and the visit built in, so quoting is a click.
Recurring schedules
Weekly client schedules that roll forward on their own. Swap a worker or skip a visit in seconds, without rebuilding the week.
The day's operations
One board showing every team, every site and every job today — who's where, what's done and what's running late.
Vehicles
Which bakkie is on which route, with the running costs against it — so the van that eats your margin is visible.
Client records
Every site, contact, package and payment reference in one place, with the full history of every visit you've ever made.
🌿 On site
Supervisor field app
Built for a phone in a garden, not a desk. Check the team in and out on site, in the sun, with one thumb.
Before & after photos
Proof the work happened, attached to the job. Ends the "they never came" argument before it starts.
Worker swaps
Someone doesn't pitch? Swap them out on the spot and the attendance, payroll and invoice all follow automatically.
Job notes
What was done, what needs doing next time, what the client asked for — recorded against the visit, not lost in WhatsApp.
Real attendance
Who actually worked, on which site, for how long. Not a signature on a clipboard in a bakkie somewhere.
Teams & workforce
Your people, their teams, their rates and their history — the whole crew, organised.
💰 Money
Invoices from real visits
Month-end invoices built from the visits that actually happened. A client cancels a Tuesday, they aren't billed for a Tuesday.
Payroll & payslips
Payslips driven by real attendance — a no-show is automatically unpaid, without anyone having to remember it.
Expenses
Fuel, blades, petrol, repairs — logged against the business so the profit number is the truth, not the optimistic version.
Reports & P&L
Revenue, costs and profit per contract, so you can see which client is worth keeping and which one is costing you money.
Client portal
Clients see their schedule, their invoices and the photos of the work — and can cancel a visit themselves, without phoning you.
Your brand throughout
Your logo and details on every quote, invoice and PDF. Your clients see your company, not ours.
Recurring schedules that run themselves
Set weekly or monthly visits per client and Vivid Gardens builds the schedule, assigns teams and plots the route — automatically, every cycle.
- Recurring visits & team assignment
- Drag-and-drop day planning
- Client can skip a day — no charge for it
From finished job to paid invoice
Teams check in, snap before/after photos and complete the job on their phone — the office gets proof of work and an invoice goes out automatically.
- Field check-in & before/after photos
- Auto-invoice on completion
- Client portal with statements & payments
Pricing
In Rand, per business. Annual billing ≈ 2 months free.
Starter
Solo operators & small teams
or R3,990/yr
- Up to 40 clients
- 1 admin user
- Recurring weekly scheduling
- Automatic month-end invoicing
- Client portal
- Auto / manual payment references
- Email invoices & receipts
Professional
Teams in the field
or R7,990/yr
- Everything in Starter, plus:
- Up to 150 clients
- Up to 25 workers & supervisors
- Supervisor field app — check-in/out
- Before & after job photos
- Attendance & worker swaps
- Payroll & payslips
- Expense tracking
Business
Established operators
or R14,990/yr
- Everything in Professional, plus:
- Unlimited clients, workers & teams
- Full bookkeeping & analytics (P&L)
- Team & roster management
- Profit, revenue & expense dashboards
- Priority support
Spend your Saturdays in the garden, not on admin
We'll load your clients and schedules for you — most teams are running in a day.
Get started